Productivity apps
Notes, task management, docs, design and cloud storage.
Guides
8.1/10Google Workspace
Gmail, Docs, Meet and Drive for business, built around the browser
7.8/10Plane
Open-source, self-hostable project management positioned against Jira and Linear
7.8/10Microsoft 365
Word, Excel, PowerPoint, Outlook and Teams with cloud storage and Copilot
7.8/10Google Drive
File storage and sharing tied to Gmail, Docs and Photos, with 15 GB free
7.7/10iLovePDF
About 30 web PDF tools: merge, split, compress, convert and sign, with a free tier
7.7/10Google Calendar
A free, cross-device calendar tightly wired into Gmail, Meet and Tasks
7.7/10Canva
Drag-and-drop design with a large template library, a free tier and AI tools
7.6/10Linear
Issue and project tracking for product teams, now with AI agents
7.5/10n8n
Fair-code workflow automation, on the cloud or self-hosted
7.5/10Figma
Browser-based interface design tool built for teams working in one file
7.4/10Affinity by Canva
Vector, photo and layout in one app, free for individuals
7.4/10Dropbox
Long-running cloud storage, strong on sync and large-file sharing
7.4/10OneDrive
Microsoft's cloud storage, built into Windows and Microsoft 365, with 5 GB free
7.3/10Microsoft OneNote
Microsoft's free-form digital notebook, free to use
7.3/10Smallpdf
Web-based PDF toolkit: compress, convert, merge, edit and sign
7.3/10Google Keep
Google's free card-style notes: quick, light and synced across devices
7.2/10Adobe Photoshop
The industry-standard photo editor, now with Firefly AI, sold by subscription
7.2/10Adobe Acrobat
The industry-standard PDF suite for editing, signing and converting, sold by subscription
7.1/10Superhuman
AI work suite combining Grammarly, Docs, Mail and the Go assistant
7.1/10Notion
An all-in-one workspace for notes, docs, wikis, databases and AI
7.0/10Napkin AI
Turns pasted text into diagrams and visuals in one click
7.0/10Foxit PDF Reader
Foxit's free PDF reader for viewing, annotating and filling forms
6.9/10Trello
Simple Kanban-style work management from Atlassian
6.9/10WPS Office
Free-to-download office suite that opens and edits Word, Excel, PowerPoint and PDF files
6.8/10AFFiNE
Open-source docs, whiteboard and databases with a local-first approach
6.8/10Motion
AI calendar and project manager that auto-schedules work, priced per seat
6.8/10CamScanner
Document-scanning app with OCR, PDF tools and AI enhancement
6.7/10Tana
From a knowledge-graph notes app to an AI-agent meeting platform
6.7/10Dia
AI browser that chats with your open tabs, from the makers of Arc
6.7/10Adobe Illustrator
Adobe's long-running vector graphics software, sold by subscription only
The best productivity tool is the one your whole team will actually use — favour ease of learning and cross-device sync.